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Lease glossary

Itemized deductions statement

An itemized deductions statement is the written list a landlord sends after move-out showing each amount kept from a security deposit and why, along with the balance refunded. Most states require one, within the same deadline as the deposit return.

Also called itemized statement of deductions

Example

A tenant moves out on June 30, 2026, leaving a $1,500 deposit. The statement lists carpet cleaning for pet stains, $180; a broken blind, $45; and an unpaid water bill, $62: $287 kept, $1,213 refunded. In California, when charges for repairs and cleaning total $125 or more, copies of the receipts or invoices must go with the statement. A statement that says only “cleaning and repairs, $287” with no breakdown would not meet most states’ rules.

In a lease it looks like…

Within the time required by law after Tenant vacates, Landlord shall return the security deposit, less any lawful deductions, with an itemized written statement of each deduction, to the forwarding address Tenant provides.

By state

Deadlines run from 14 to 60 days depending on the state, and a landlord who misses one can lose the right to keep anything, or owe a penalty of up to two or three times the deposit.

Plain English, not legal advice. Last reviewed September 29, 2026.