Type the amount, the date and who paid. The receipt fills in beside the form and prints two to a page, one for each of you.
Print puts two copies on one sheet, one for the tenant and one for your records.
Fix the highlighted field and the letter will catch up.
No. R-20260930
| Date received | September 30, 2026 |
|---|---|
| Received from | Tenant name |
| Amount | $1,500.00 |
| In words | One thousand five hundred and 00/100 dollars |
| For | Rent for Property address |
| Period covered | September 1 to September 30, 2026 |
| Paid by | Check |
Landlord or manager
Received by
A template, not legal advice. Check your lease and your state’s rules.
A receipt is only as good as what is on it. With these, it answers any later question about the payment.
A receipt number and the date the money was received.
Who paid, who received it, and the property address.
The amount, in figures and in words.
The rent period it covers and how it was paid.
Any balance still owed, and the signature of whoever took the payment.
Some states require one, most often when rent is paid in cash or by money order; New York, for example, requires a written receipt for any payment other than the tenant’s personal check. Many cities and leases ask for one too.
Everywhere else it is good practice. A receipt is the tenant’s proof of payment and the landlord’s record, and it settles most arguments before they start.
Yes. Write the amount actually received and fill in the balance remaining, so both sides agree on what is still owed.
If a notice for unpaid rent is already out, accepting part of the rent can affect it in some states. Check your state’s rules before you accept a partial payment then.
From the date received: R-20261001 for October 1, 2026. It sorts in date order and is easy to find later.
If you keep your own sequence, such as one per unit, type it in the receipt number field and it replaces the date number.
Print puts two copies on one sheet with a dashed line between them: one for the tenant, one for your records. Your browser’s print settings decide the paper size and margins.
Copy text gives the same receipt as plain text, ready for an email or a text message.